** Only proposals that have a fair amount of team members who can spend the appropriate amount of time and are part of the LibreOffice community are considered valid. Based on our experience, at least five team members are required, and those team members need to interact and communicate with the community. ''Please name all the team members, their role in the community, and their time availability.''
*** Team members for this application are Jona Azizaj, Silva Arapi, Nafie Shehu, Marinela Gogo, Anxhelo Lushka and Redon Skikuli. Almost all the members have experience in organizing OSCAL, which is a similar event with LiboCon. In addition, three of the members have also been in the latest edition of LiboCon, which gives them a very good overview of what is expected from such a conference.
** At least one of the team members should be working exclusively on sponsor relations, and on managing invitations for visas as required for many countries. Both of these tasks require a fair amount of time, and are crucial to the organization. Based on our experience, at least a few dozen visa requests, if not more, need to be dealt with, and you need between 10.000 EUR and 20.000 EUR in sponsorship fees. ''Please let us know if you have at least one team member willing to work on these topics.''
*** There will be two team members working on
sponsorship of the conference mainly on international sponsorships, since the local companies are found not to be attractive on floss events based on our previous experience. Also two more team members will focus on visa support and request. In addition, one member will work on organizing volunteers & media relations.
*'''The organizing entity'''
** The Document Foundation itself will '''not''' be legally or financially responsible for organizing the event. Although it will support it by any means possible, you need a local entity, may it be a corporation or preferably a non-profit, to take care of money and legal requirements such as insurances and signing contractual obligations. Another important reason for a local entity is the fact that visa invitation letters can usually only be issued by a local entity from within the country. ''Please give details on the organization, its type and its leadership.''
**** We are planning a guided city tour for the participants. Based on our experience with OSCAL (a free open source related conference we organize) this is a positive experience especially for people that have limited time to visit the city.
*** Providing child care would be a nice addition to the application
we will definitely have a kids corner with e professional baby sitter only during the days of the conference.
You may find useful information on the [http://pad.documentfoundation.org/p/conference dedicated pad] for conferences management.